Kinlaw Library Policies

Welcome to Kinlaw Library!  Whether you're on our website or in our beautiful building, we hope you have a wonderful experience using our services and resources.  Please don't hesitate to contact a library staff member if we can assist you in any way.  There are many ways to connect to us, all described on our help page.

Kinlaw Library exists to transform and support learners into information-literate, critical thinkers who are equipped for lifelong endeavors and to provide high-quality resources, facilities, and services to enhance the academic environment and student experience.

Borrowing Privileges

• Current Asbury University students, faculty, staff, retirees, or family members (with ID)
• Current Asbury Theological Seminary students, faculty, and staff (with ID)
• Students, faculty, and staff of other Kentucky higher education institutions (with college/university ID)
•   FOKAL borrowers - list of qualifying institutions
• Residents of Jessamine County or adjacent counties (with proof of residency) -- residents of these counties (Fayette, Garrard, Jessamine, Madison, Mercer, Woodford) who are age 18 or older can obtain a community borrower card 

Checkout Materials

• Asbury University students, faculty, & staff:  can check out most materials for 1 semester (Limit 50)
• ATS Students & Community members:  can check out most materials for 3 weeks (Limit 10)
• DVDs:  have a checkout duration of 1 week (Limit 5)
• Reserve Items:  checkout duration varies (2 hours and must be used in the library; 3-days; 1 week)(Limit 2, no renewals)
• Reference, Periodicals, Archives:  cannot be checked out (In-house use only)

Fines and Fees

• Overdue items accrue a fee until the item is returned.
• If an item is returned, the maximum fine is $5.00.
• At 30-days overdue, the item is considered LOST and will acquire a $75.00 lost item fee.
  • This fee can be paid.  OR
  • The item can be returned and a $5.00 max fine fee paid.  OR
  • A replacement copy can be provided to the library and a $10.00 processing fee paid.
  • .25/day Books, CDs, Scores, DVDs
•  Other items, such as snacks and minimal supplies, are available for purchase in the library.  Prices as marked.
• Photocopies:
  • $0.05 / page = Black and White
  • $0.20 / page = Color
• Community Printing:
  • $0.10 / page = Black and White
  • $0.25 / page = Color

Current Asbury University students, faculty, and staff may borrow materials directly from the B.L. Fisher Library at Asbury Theological Seminary, using their Asbury student / employee I.D. card.

Additionally, current students, faculty, and staff may borrow materials from the libraries of other Kentucky academic institutions, including the University of Kentucky, Transylvania University, Centre College, and other schools across the state.   The process varies per institution, inquire and that library's circulation desk, and be prepared to show your Asbury I.D. card.

Want to have items delivered here instead?  Materials can be requested to be sent from other libraries to Kinlaw Library through the InterLibrary Loan service.  The library's full Interlibrary Loan Policy is posted below.

The campus’s wireless network is accessible throughout Kinlaw Library.  Campus visitors over the age of 18 may request the guest wireless network password and use their own device(s).  (Printing is not available from personal devices.)  Alternatively, guests may use one of two designated guest computers near the Library Services Desk.  All visitors using Asbury's Guest WiFi network agree to the conditions stated in the "Information Technology Services Memorandum of Understanding" (posted below).  Campus visitors who wish to print may do so at the cost of $0.10/page for black and white copies and $0.25/page for color copies.

Below is the Collection Development Policy for the Kinlaw Library, adopted by the Library Faculty in March 2025.

Kinlaw Library welcomes your interest in donating books and other materials, but due to space constraints in the library building and the high cost of sorting, reviewing and processing donated materials, we now highly scrutinize all potential book donations to determine if they fit the library's research needs.  Accordingly, the library may not be able to accept all donations of books and other materials. Additionally, it is possible that not all accepted donations will ultimately be added to the collection.

If the library is unable to accept your donation, we ask that you please consider one of these other options for passing along your materials:

• your local public library
• used book stores
• charitable organizations such as Better World Books

If you feel your potential gift is of critical research interest to the Kinlaw Library (rare or unique items only), please contact us by emailing library@asbury.edu.  In your email, please provide your name and contact information, along with a description or characterization of the material. We will respond as soon as possible.

To learn about other ways you can support Kinlaw Library, including monetary donations that enable us to enhance our collections and improve our services, please visit the "Giving to Asbury University" page and indicate that your gift be designated for the Library.

Thank you for your interest in supporting the Kinlaw Library!

For more information, Kinlaw Library's Gift Materials Policy is posted below.

Current Asbury University students, faculty, and staff may reserve group study rooms and larger meeting rooms (Board Room and Conference Room).  Rooms can be reserved at the Library Services Desk or online.  Study rooms can be reserved at the time of use.  The Board Room and Conference Room must reserved in advance.  Any student requesting use of one of the larger meeting rooms must have a faculty / staff member sponsor the event happening in the room. 

There are eighteen study rooms located on the upper level of the library for use by current Asbury University students, faculty, and staff. Study rooms can be reserved for up to 2 hours at a time. 

• Three large enclosed rooms -each holds up to 8 people
• Three medium rooms with open roofs -each holds up to 6 people
• Four small rooms - each holds up to 4 people
• Two small rooms for faculty use only - each holds 1-2 people
• Six individual rooms for 1-2 people.  The individual rooms are always available on a first-come, first-serve basis and do not need to be reserved.

There are a variety of other nooks and crannies available as a place to study located throughout the library.  Feel free to inquire at the Library Services Desk if you need assistance finding a quiet place to study.

Study Room Policies

• Room bookings are mediated by library staff.  Please stop at the Library Services Desk to reserve a room or begin your pre-booked time. 
• You must be a current Asbury student / employee and use your campus e-mail address when submitting your online reservation.  (no other emails will be accepted)
• Group members must be Asbury University current faculty, staff, or students and have a valid ID in order to check out a key.
• The room key must be promptly returned once the booking time has ended.
• Study rooms can be used for up to 2 hours.  At the end of 2 hours, a reservation can be renewed if there is no waiting list to use the room.
• If persons arrive more than 10 minutes late, the reservation is forfeited for that time slot.
• Personal materials and library books may not be left unattended in the study rooms while in class, for extended periods of time, or overnight.
• The library staff is not responsible for personal items left unattended in study rooms.
• Patrons are asked not to move the tables or sit or lie on the table or countertops.
• Patrons are asked not to bring in lamps or other furniture items into the rooms.

Study rooms may be available for Asbury University alumni, ATS students, and other community members outside the standard semesters, when students are not regularly on-campus.  During those days, Kinlaw Library is typically open 8 am. - 5 p.m. and closed on the weekends.

​Meeting Room Policy:

Spaces are reserved at the time of the request, with priority first to the Board and Faculty, then staff, students, and lastly, outside groups.  Asbury University facilities are primarily intended to further its educational and spiritual mission by serving the Asbury University community (students, faculty, and staff).  Facilities are available for rental and use by outside groups secondarily to these internal constituents.  All organizations and individuals renting or utilizing Asbury University property will host activities that are in alignment with Asbury University's policies and not counter to the University's Christian position.  Asbury University reserves the right to decline the use of facilities by organizations or individuals whose mission, advocacy, or activities are in conflict with the mission, doctrine, and practices of Asbury University.

If you are interested in using a meeting room in Kinlaw Library and you are not affiliated with Asbury University, please contact Conference Services at 859-858-3511 ext 2176 or email conferenceservices@asbury.edu

The Kinlaw Library Board Room holds approximately 30 people with tables and chairs and up to 75 without tables.

The Kinlaw Library Conference Room holds up to 16 people with tables and chairs.

If your request is granted, please adhere to the following:

• If you need the space for set-up purposes prior to the event, please book enough time before your event begins to accomplish the change.
• Food and drink can be served / eaten in the meeting rooms.
• You are responsible for the safe return of all furniture to its original location.  A table configuration is one the back of the door to the  Board Room.
• You are responsible for cleaning the space that you used.  Please leave it in as good or better condition than when you entered.  If a vacuum is needed, please ask at the Circulation Desk.  Please leave all trash in their containers for the custodial staff to dispense of in the morning.

Food and drink is permitted in the library facility, with the exception of in the Archives Reading Room and the Mac and PC Labs on the lower level.  We also ask that you keep food and drink away from the Open Lab Computers located on the Main and Upper floors.  Please dispose of your trash in the designated trash bins.

Any announcements (posters, etc.) must be approved before being posted in the library.  To gain approval, please show the poster to a member of the library staff at the Library Services Desk.  Only on-campus Asbury related events will be posted.  Political ads or announcements of any kind will not be posted.

Filming projects in the library must be approved by the Library Operations Manager. Media Communication students requesting permission for filming should bring a standard request form issued by the School of Communication Arts to the Library Services Desk PRIOR to the time of filming.

Children are welcome in the library, but for safety reasons, no child age 12 or under is allowed to use the library facility without being accompanied by a parent, guardian, or Asbury University student, faculty, or staff.  Only adults 18 years of age able to use the guest computers located near the Library Services desk.

If you are a faculty member wanting to put personal materials or library materials on reserve for your class(es), please fill out the Reserve Materials Request Form.  

Please submit the form at least 1 week prior to the need-by date.  Email library@asbury.edu with any questions.