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Various policies that govern how we work and serve our patrons. From many departments.

Study rooms - for campus members

Current Asbury University students, faculty, and staff may reserve group study rooms and larger meeting rooms (Board Room and Conference Room) by following these instructions, which includes policies and procedures for using the rooms.  The large and medium rooms must be reserved (for up to two hours) by contacting the library, either in person at the Circulation Desk, over the phone at x2265, or online.

There are sixteen study rooms located in the library for use by current Asbury University students, faculty, and staff, all of which are located on the upper level of the library:

  • Three large rooms with a single table and eight chairs. 
  • Three large rooms with four modular tables and six chairs. 
  • Four medium rooms with a single table and four chairs.
  • Six small rooms with counters and one or two chairs.  The small rooms are always available on a first-come, first-serve basis. 

We also have 32 individual study carrels always open.  Come by the Circulation Desk for additional suggestions.

Study Room Policy

  • Single users in a group study room will be asked to vacate the room for groups of 2 or more studying together.
  • Personal materials and library books may not be left unattended in the group study rooms while in class, for extended periods of time, or overnight.
  • The library staff is not responsible for personal items left unattended in group study rooms.
  • Library books that are not checked out will be returned to the shelves.
  • Patrons are asked not to move the tables or sit or lie on the table or countertops.
  • Patrons are asked not to bring in lamps or other furniture items into the rooms.
  • Room bookings are mediated by library staff.  Please stop at the Circulation Desk to confirm that you have arrived.  Then we will give you a key.  Rooms are locked to prevent unauthorized use.

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When making a reservation:

  • You may book a maximum of two time slots per request and a maximum of four hours per day.  If no one else needs that room, the reservation might be renewed.  
  • There needs to be at least two members present for the group to check out the key.
  • If members arrive more than 10 minutes late, the reservation is forfeit for that time slot.
  • Group members must be Asbury University current faculty, staff or students and have a valid campus ID in order to check out a key.
  • The room key must be promptly returned once the booking time is ended.

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To make a reservation:

  • Please make your booking any time prior to needing the room (up to two weeks in advance).  You can also cancel any request prior to the booking.
  • Time slots on the booking calendar that are open are green.
  • You must be a current Asbury student and use your campus e-mail address when submitting your reservation.  (no other emails will be accepted)
  • You will receive an e-mail telling you that a decision about your reservation will be made shortly. If you are approved, you will receive another email stating your reservation has been approved.  You will be able to cancel your reservation by clicking on a link within the email.
  • Please check your email account prior to your scheduled time to ensure your request has been approved.
  • Bring confirmation email as proof of reservation.  Reservations have priority.
  • If you would like more time, please contact the Circulation Desk at x2265 or circulation@asbury.edu

Meeting Rooms - for community, off campus users

Community members interested in reserving a large meeting room should consult the instructions on this page and then contact the library staff assistant at 859-858-3511, x2143. 

Community members interested in reserving a smaller study room between the hours of 8:00am and 5:00pm should consult the policy posted below and then contact the library's Circulation Desk at 859-858-3511, x2265.

Although current Asbury University students, faculty, or staff have priority for using the study rooms, there are some guidelines for use of the rooms by other groups.

For other groups:

  • The fee to use a room on a given day is $10. This fee is waived for Asbury University alumni, retired faculty, and family members, and current Asbury Seminary students, faculty and staff. All users from the University or Seminary must have a valid and current ID.
  • During the academic year (late August-mid December, and early January-early May), rooms may only be used from 8:00-5:00 on Monday-Friday, and 10:00-5:00 on Saturday, and may not be reserved during Finals Week or the weekend preceding Finals Week.
  • During the academic school year, no more than two separate rooms may be reserved for the same group.
  • Rooms may be only used for educational or non-profit purposes.